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Client Story


Saskatchewan Health Research Foundation

How SHRF created a grants management platform that simplified their review process with robust data gathering capabilities.

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Saskatchewan Health Research Foundation (SHRF)

SmartSimple client since

2013


Type of giving

Research grants


Old system

Microsoft Access


SmartSimple product/services

Key pain points

  • Non-user friendly system that had limited access to data to track and report on

New system must-haves

  • A true, all-in-one solution that has cross-functional data access
  • An intuitive reporting module that is accurate

At a glance

SHRF was using Microsoft Access to manage their data, but found it was not particularly user-friendly. Specifically, they found accessing data and reporting a challenge. Their previous system had been limited to data entry for applications and contacts, and they really wanted the ability to save information on their review committee process.

Photo of a boy bicycling - Saskatchewan Health Research Foundation and SmartSimple

About The Saskatchewan Health Research Foundation

The Saskatchewan Health Research Foundation (SHRF) is the provincial agency responsible for funding, facilitating and promoting innovative, collaborative health research in Saskatchewan.

Photo of lab technicians - SHRF is responsible for funding and promoting collaborative health research

SHRF works as a catalyst, driver, and leader to:

  • Build and broaden the province’s research capacity
  • Expedite the production and sharing of knowledge
  • Build and broaden the province’s research capacity
  • Increase stakeholder engagement
  • Generate new and diverse funding partnerships
  • Measure the impact of health research on our Saskatchewan communities
Shaz Azam

“SmartSimple provided well integrated, cross-functional data access and an intuitive reporting module that is accurate, and it’s easy to modify the parameters of a report on the fly”

Shaz Azam, Director of Finance,
SHRF

Photo of a First Nations child  - SmartSimple, a service provider of a true all-in-one solution

Selecting SmartSimple

SHRF were initially attracted to SmartSimple as a Canadian-based service provider that could supply a true all-in-one solution. They discovered the kind of expertise and research industry knowledge SmartSimple had at its finger tips would be invaluable to them.

Photo of a man in meeting - SmartSimple provided an intuitive reporting module

“SmartSimple provided well integrated, cross-functional data access and an intuitive reporting module that is accurate, and it’s easy to modify the parameters of a report on the fly,” says Shaz Azam, Director of Finance for SHRF.

Shaz Azam

“We had a great working relationship with SmartSimple from start to finish. This is a testament to the competence, responsiveness and professionalism of the SmartSimple team.”

Shaz Azam, Director of Finance,
SHRF

Photo of father and son - Working with SmartSimple

Working with SmartSimple

“We had a great working relationship with SmartSimple from start to finish,” continues Shaz. “This is a testament to the competence, responsiveness and professionalism of the SmartSimple team.”

Photo of a lab technician - SHRF discovers increased efficiency when using SmartSimple

After working with their new system, SHRF employees discovered increased efficiency, eliminating a lot of unnecessary extra work.

Photo of two women reading a tablet - Helpful SmartSimple features

Specific features they found particularly helpful were:

  • Being able to assign applications to review committee members without having to do a massive mail out
  • Applicant assessments submitted through the system meant SHRF no longer had to organize and send to the correct committee members; it was done automatically
  • The ability to edit the review forms to keep them anonymous, and upload them to the application to give to the researcher
Photo of a handshake - Users found the SmartSimple system easy to use, had a great look and feel

After implementation, Karen Glazebrook, Director of Funding Programs sent a survey to their 2014-2015 researchers, supervisors and university research facilitators to get their feedback. The response was overwhelmingly positive. Users found the system easy to use, had a great look and feel, and commended SHRF on the new online application process. “Users said the online application section was very clear and had better instructions than just about any other website they’d used. SmartSimple reduced the anxiety around completing their applications correctly,” adds Shaz.

Photo of a building - SmartSimple is an intuitive system with lots of flexibility

“SmartSimple is an intuitive system with lots of flexibility. We think other organizations would really benefit from the effectiveness and efficiency. It’s great to know you’re working with a team of professionals that will patiently work with you to make your vision a reality,” concludes Shaz.

Shaz Azam

“SmartSimple is an intuitive system with lots of flexibility.”

Shaz Azam, Director of Finance,
SHRF

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