Efficient Reviewer Management

• Leverage your reviewers expertise for a more effective and transparent review process. The system centralizes and consolidates contact profiles, streamlining the recruitment of reviewers for specific applications based on their profile criteria.
• Utilize the powerful Attribute Matching feature to quickly identify reviewers that match your specific criteria, saving you a significant amount of time in the reviewer selection process.
• You can recruit and assign reviewers based on your own criteria, including subject matter expertise and conflicts of interest, ensuring that the most qualified reviewers are assessing each application.

Enhance Collaboration

For Internal Staff: Real-time Access and Updates: Team members can access and update information in real-time, facilitating better communication and coordination. This is particularly beneficial in cases where multiple staff members are responsible for different aspects of grant management, ensuring that everyone is working with the most current data and progress can be monitored effectively.

For Applicants/Grantees: Collaborative Workspaces: Applicants and grantees have the ability to invite others to work on their grant applications and submit post-award reports. This collaborative feature fosters transparency and teamwork among applicants and their partners, making it easier to gather necessary information and submit comprehensive grant proposals and reports.

Sophisticated Scoring Methodology

• SmartSimple's Committee Manager allows you to make better funding decisions by capturing every key element of your scoring rubric authentically. This information is tracked within the system, providing a comprehensive overview of each application's strengths and weaknesses.
• Create multiple scoring rubrics across your programs, applying different weightings, scorecard questions, and reviewer types. This flexibility ensures that your scoring methodology aligns perfectly with your grant programs' objectives.
• Efficiently organize reviewer participation with assigned reviewer types, whether primary or secondary, streamlining the flow of the review stages and ensuring a coordinated and timely review process.

Seamless Reviewer Coordination

• SmartSimple's Committee Manager facilitates efficient reviewer organization, making the review process more seamless and coordinated. Assigned reviewer types, such as primary or secondary, help manage the flow of the review stages in less time.
• Keep reviewers organized and on top of their assigned applications through a simple interface, triggered reminders, and clear deadlines. This feature ensures that reviewers stay on track and that reviews are completed in a timely manner.
• Split applications across multiple review committees, ideal for organizations with more complex review processes. This enables a more specialized and focused approach to evaluating grant applications.

Efficient legal framework

• With SmartSimple, you can establish a solid legal framework for grant award agreements. The system allows you to create, manage, and store all necessary legal documents and contracts digitally, ensuring transparency and compliance.
• You can streamline the contract negotiation process by facilitating electronic signatures, reducing paperwork and the need for physical document exchange.
• SmartSimple's document management capabilities enable funders to easily access and reference agreements, making it simpler to enforce the terms and conditions of grants.

Custom payment schedule

• You can set up payment schedules with precision, tailoring them to the specific requirements of each grant program. Whether you need to disburse funds in installments, lump sums, or at specific project milestones, SmartSimple's flexibility accommodates your needs.
• The system automates payment disbursements, ensuring timely and accurate fund transfers, reducing administrative overhead and the risk of errors.
• Tracking and monitoring payments become effortless, allowing funders to stay on top of financial commitments and ensuring that grant recipients receive the necessary funding when they need it.

Streamlined reporting requirements

Versatile and powerful reporting

• With SmartSimple, you can easily manage all your reporting needs, from basic ad hoc queries to highly complex reports requiring granular details. The system's robust reporting engine, Report Builder Neo, empowers you to create customized reports that can be shared and exported.
• All your data within SmartSimple's Cloud for Research Grants Management is reportable, giving you unparalleled visibility across all your research projects. You can quantify your achievements by reporting on any outcomes-based data point, providing funders with accurate and comprehensive insights into research impact.
• The system's reporting capabilities enable funders to track research outcomes and key performance indicators (KPIs) efficiently, making it easier to assess the success of funded projects and communicate these achievements effectively.

Interactive data visualization and dashboards

• SmartSimple's Research Dashboard offers configurable, interactive dashboards that bring your KPIs to life. These dashboards empower collaborators, awardees, and scientific board members with real-time, data-driven summaries of the metrics that matter most to them.
• Stakeholders can drill down into real-time research program data, ensuring that everyone involved is well-informed and focused on achieving the predefined outcomes. These dynamic dashboards provide a clear and visual representation of the progress of research projects.
• Interactive data visualization tools allow funders to convey their achievements accurately, enhancing transparency and communication with stakeholders.

Geospatial impact mapping

• SmartSimple's Impact Map, powered by Google Maps, offers a powerful and interactive way to visualize the outcomes of your research investments. Geotags are used to map collective outcomes, showing where all research funds have been allocated.
• Funders can filter by grant type, research program, or date to examine progress and share specific details such as grant amounts, highly qualified personnel (HQP) or full-time equivalents (FTE), and more. This feature provides a comprehensive and visual representation of research impact.
• The ability to zoom in on every metric and filter results based on various criteria offers endless possibilities for funders to gain insights into the geographical distribution and the overall impact of their research funding.

Flexible budget allocation

• SmartSimple's Fund Manager enables funders to allocate funds from multiple sources for a single grant payment, offering flexibility and versatility when managing budgets. This feature is particularly useful for programs with co-funding from various sources.
• You can easily coordinate disbursements from multiple funding sources, allowing for customized payment allocation per source. This ensures that funds are utilized efficiently and in accordance with the specific terms of each funding source.
• The system provides complete visibility over the entire audit trail across all funding sources, making it easy to view approved and disbursed payments by grantee and track disbursement details by transaction.

Efficient disbursement and payment control

• With SmartSimple's Fund Manager, you can streamline disbursements while having the flexibility to manage ad-hoc payments, ensuring that grant payments are made promptly and efficiently.
• The Fund Manager's payment scheduling capabilities allow you to automate the arrangement of all grant payments. You can easily set the payment amounts and dates, reducing manual payment processing and potential errors.
• Funders gain control over the flow of payments through status changes, ensuring that all payments are tracked and recorded accurately. This feature simplifies the disbursement process, promoting transparency and accountability.

Comprehensive financial reporting

• SmartSimple's Fund Allocation Chart allows funders to gain a comprehensive view of the entire financial landscape. This chart offers insights into approved and disbursed payments by grantee within each grantee record.
• You can also view aggregate disbursements by funding area, remaining fund balances, and detailed disbursement information by transaction. This level of reporting ensures that funders have a clear and detailed understanding of their financial commitments and can make informed decisions.
• The system allows funders to track leveraged funds for disbursement payments that are matched by outside funders, enabling a comprehensive view of the financial impact of their grants.