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Research Grants Management

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Our Research Grants Management can manage all aspects of your programs and grants, from drafting the initial proposal to final funding.

Research Grants Management product image

Research Grants Management in Action

Research Grants

Research Grants

  • Feature rich and configurable portals for Grants Managers, Program Officers, Reviewers, Scientific Advisory Board Members, Finance Managers, Researchers, and Grantees.
  • Robust pre-screening including program eligibility and integration with ORCID™, optional access by Institution Research Office staff.
  • Powerful, configurable application forms, including multi-stage forms, conditional questions, online budgets, form version control and sophisticated form validation.
  • Scored review forms with weighted averages and multi-stage review processes, Conflict of Interest declaration.
  • Creation of all grant-related documentation from templates, including optional e-signature for all documents.
  • Automated creation of all post-award activities including, payment schedules, technical and financial reports and outcomes.
  • Management of No Cost Extensions and Budget Reallocations.
  • Automated Alerts and reminders for all processes and forms and a complete audit trail including field value changes.
Program Management

Program Management

  • Create and manage any number of your programs including invite only and open competitions and within each program management program calls.
  • One or more sponsors can be affiliated with each program or call.
  • Allocate funds from one or more program budgets to each grant, track funding from a grant or a program perspective.
Research Outcomes

Research Outcomes

  • Track Key Performance Indicators such as Publications, Patents, Collaborations, Conferences and FTE counts.
  • Aggregation of metrics to the call and program level for key stakeholders such as funding sponsors, government, and the public.
  • Representation of impact through the use of geographical mapping.
Panel Management

Panel Management

  • Invite and roster reviewers into one or more panels.
  • Match reviewers and assign roles based on reviewer interests and expertise and monitor for potential conflicts.
  • Generate meeting agendas and provide alerts and reminders.
  • Generation of meeting specific documentation.
  • Record meeting minutes and generate minutes documents.
  • Manage honorariums and expense claims for panel participants.
Research Office

Research Office

  • Optional Institute Research Office Portal access.
  • Research Office monitoring of application process from pre-submission to funded.
  • Post award grant management including financial reporting.

See, in action, how our software can help you solve your problems

Connecting to the rest of the world

SmartSimple connects seamlessly with a wide range of services

PubMed logo

Maintained by The Library of Congress, PubMed is a virtual library of more than 23 million documents on biomedical literature from MEDLINE, life science journals and online books, providing instant access to invaluable information for research foundations and scientific researchers.


Applicants and researchers can import their Open Researcher and Contributor ID (ORCID) profiles directly into SmartSimple, ensuring accuracy and saving time – no need to re-enter your information.

CRA, IRS, Charity Commission

Verify the status of any organization with the IRS in the United States, CRA in Canada and Charity Commissioners in the United Kingdom. SmartSimple also provides integration with OFAC (Office of Foreign Asset Control), ensuring you’re funding legitimate organizations.

Google Maps

Gain visual insight into where applicants work to gain better perspective on funding.

Google Translate

Google's online translation service instantly converts text in more than 80 languages.


SmartSimple’s Signority service solution gives you the ability to sign documents online without paper or pens.

Join SmartSimple's growing community of research funders
Massachusetts Life Sciences Center
Science Foundation Ireland
Marine Institute
Harrington Discovery Institute
“Having a fully integrated system that joins departments, processes, and programs across global partnerships gives us the ability to do the live, real-time budgeting that is critical to our research granting model.”

Donal Keane, COO
Science Foundation Ireland

Read client story
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Simplify your research grants management processes and request a demo today.

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